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DYFConf Europe

June 22, 2017 By Peter Burgess Leave a Comment

About two weeks ago, sitting at the kitchen table in my home in the Australian bush (about two hours east of Melbourne), I finally decided to make the long trek north to DYFConf this year. And I’m so glad I did..

The decision to go to this year’s event didn’t happen quickly. After all, it is a long, long, long way to Sweden from where I live. For many months I had been putting off going. There’s too much work to do, can I really afford to take a week off? There’s always next year.. etc. etc.

Luckily I decided to click the conference’s booking button on that cold winter’s evening in the bush. I had a feeling this could be a business-changing (if not life-changing) event. As it turned out, the conference was well worth ever penny and every minute of those 40+ hours sitting in a cramped airplane seat.

DYFConf is a conference for freelancers and startup founders organised by Brennan Dunn the founder of Double Your Freelancing – a fantastic resource for freelancers and small business owners. I have been reading Brennan’s content and learning from his paid and unpaid courses since the early days of my entrepreneurial journey.

Brennan’s long form content on diverse topics such as pricing your services, billing clients, billing by the hour, productizing services, marketing and many other topics have helped me make major shifts in the way I run my business over the last few years. Attending DYFConf would allow me to finally meet Brennan and other members of the Double Your Freelancing community.

There are two separate DYFConf conferences. DYFConf Europe is a niche freelancer and tech entrepreneur conference held annually in Stockholm, Sweden. There is also a DYFConf US event – the last one being held in Norfolk, Virginia in the US. DYFConf’s main focus is on the sharing of actionable tactics for growing the businesses of freelancers and smaller businesses.

Topics covered this year at DYFConf Europe included pricing (and moving to value based pricing), marketing automation, customer onboarding, the psychological journey of the entrepreneur (including a talk on tactics for overcoming imposter syndrome), productizing your consulting business, how to move from services to a purely products based business and strategies for selling consulting services.

This year’s speaker line up included Sean D’Souza, author of The Brain Audit, Rob Walling, the creator of the Drip Marketing Automation platform – now sold to LeadPages, and a seasoned podcaster. If you’re thinking of moving to products I thoroughly recommend listening to his Startups For the Rest of Us podcast http://www.startupsfortherestofus.com/). Also included were the psychologist Sherry Walling, Jane Portman of UI Breakfast, Shai Schechter,  Mojca Mars, Karin Taliga and Brennan Dunn. Brennan Dunn is the organiser of DYFConf and the founder of the excellent http://doubleyourfreelancing.com

The conference schedule is available here.

Arriving at the resort – Friday 16th June

The conference was held at the Japanese Yasuragi Hasseludden Hotel about 30 minutes from Stockholm by boat or car.  Brennan Dunn from doubleyourfreelancing had set up a Slack account for the attendees, so I was able to connect with some in the group before we left Stockholm. As a result I found myself on board the ferry from Stockholm’s Stromkajen harbour at 3pm breaking the ice with about 10 of my fellow attendees. On board the boat I met freelancers and entrepreneurs from UK, France, Ireland, Holland, Israel and Sweden. At the event itself I would also meet and network with other freelancers and entrepreneurs from the US, Canada, Norway, Finland, Denmark, Russia and Estonia. This was a very international conference.

The boat from Strömkajen to Hasseludden

The Yasuragi hotel is nestled in the forest with a view of the main shipping channel to Stockholm. Something we became all too aware of at 5.20am on our first morning as a deep fog descended on the area. Nearly all of us – except Sean D’Souza who managed to sleep through the cacophony – were woken up by the blasts of fog horns as ships tried to avoid each other in the dense fog. Luckily after 20 minutes or so the ships disappeared and a few hours of sleep were snatched before Day 1 began.

The rooms at the Yasuragi Hasseludden

Day 1 – Saturday 17th June

The first full day of the conference began at 8am with a delicious Swedish Smorgasbord breakfast on the hotel’s terrace.  Apart from a few hours of rain a few day’s earlier on my second day in Sweden we were blessed with blue skies and sunshine every day. Eating breakfast and socializing on the sunny terrace was a daily highlight of the conference.

Smorgasbord on the terrace. Not a bad way to start the day 😉

Talk 1 : Dr Sherry Walling “Origins, Identity, and Befriending your Future Self: Psychology Hacks for Freelancers”
Talk 2 : Shai Schechter on “Why Clients Buy”
Talk 3 : Jane Portman on “How to Craft an Irresistible Productized Consulting Offer”
Talk 4 : Mojca Zove (Mars) on “Growing Authority: How to Open New Doors with Social Media”
Talk 5 : Sean D’Souza on “How To Increase Prices (Without Losing Clients)”

Talk 1 : Dr Sherry Walling “Origins, Identity, and Befriending your Future Self: Psychology Hacks for Freelancers”

The first talk of the day. This talk focused on the psychological benefits and drawbacks of working for yourself as an entrepreneur – and specifically freelancers who often work on their own.  Key insights were the four archetypes that describe typical founders (The Golden Child, The Loner, The Pleaser and The Survivor) and the fact that, as entrepreneurs our love of our business is very similar to a parent’s love for their child (and since Love is Blind we often don’t make the best decisions for our businesses due to this attachment). My detailed notes on Sherry’ s talk are available for download here.

Sherry walling’s presentation was well received by the audience

Talk 2 : Shai Schechter on “Why Clients Buy”

“Whether you’re selling B2B or B2C. We’re all selling H2H: Human to Human” [ref]

The premise of Shai’s talk is that human beings are the one’s making buying decisions in a business and therefore we have to talk directly to them and their needs. Customers essentially buy based on the value (or more accurately the perceived value) of the solution offered to them.

value = benefit \div (effort + risk + price)

Or more correctly:

perceivedvalue = perceived benefit \div (effort + risk + price)

Shai reminded us that marketing is all about ‘helping clients to realise that hiring us will benefit them more than the cost of our services to them’.  The bulk of Shai’s talk covered the following ways that we can communicate this fact to our clients:

1) How to create ‘Client Friendly Emails’

This section of the talk started with the famous organ donation study. In this study it was found that organ donation rates were vastly greater in countries where donors were asked to opt-out rather than opt-in (i.e. on the organ donation form an opt-out would require a person to check a box if they don’t want to participate).  Just the design of the form and the defaults chosen made a huge and significant difference in donor rates. So how can we use this knowledge in our communications with clients? Well, we need to ensure that the language we use sets up defaults that will lead to clients taking action on our offer. For example, rather than say ‘Let me know if this is of interest to you’ at the end of an email we could instead say ‘If this works for you, reply with yes’ (for example when asking a client for a testimonial we could say in our email: “just reply with ‘yes’ and I’ll send over six short questions for your to answer”).  Alternatively you could just give your customer 3 options and ask them to reply with a number.

Shai’s recommendation is also to craft shorter and more concise emails so that clients don’t have to spent time trying to dig your main points out of a long email. And when it comes to scheduling appointments with clients use a tool like Calendly rather than communicating backwards and forwards with clients via email.

2) Adding a Call to Action to every page.

There should be a clear call to action on every page of your website. Clients need to be aware of the next step to take, otherwise they’ll not convert.

3) Getting specific about who we help

Clients are usually asking “is this for me?” when they visit your website or are exposed to your other marketing collateral. You need to ensure that your website is clearly targeted to the clients you are looking to serve. One way to answer the “is this for me?” question is by including testimonials for similar clients.

4) Getting specific about where your services will get your clients.

On your website you need to be explicit about the outcomes that your clients will achieve if they buy your product / service. The client is asking the question “will this (product / service) get me to where I want to be?”. It is worth interviewing your existing clients and asking them why they chose to work with you. Use that feedback in your messaging on your website.

Some good questions were asked by the audience after the talk. These included:

Q : Is it a good idea to add images and videos to an email or should you go with text only emails? 

A: It is recommended to start out with text only when crafting an email. It is easier to work out what you’d like to say. Of course you can use images, video or media if that serves to support the message.

Q: Can you provide some examples of where people have gone wrong with their communication? 

A: One common mistake is to talk about what you actually do (e.g. your services), without actually discussing the outcomes you’ll be providing to your customers.  You should focus on the pain first – i.e. what problems are your clients actually experiencing? Then draw a picture of what life would look like if their problem was fixed. Then go on to outline the fix.

Q: If you’re too specific, clients who cannot identify with the pain you describe will walk away. Is this a problem?

A: Sean D’Souza answered this question for Shai.  “The purpose is to alienate most of your (potential) customers” said Sean. The idea is to be highly targeted and just aim for the bullseye. Don’t chuck darts all over the board. The audience in the bullseye is bigger than you think.

A visual summary of Shai Schechter’s talk. Illustration by Franz Sauerstein (with permission)

 

Talk 3 : Jane Portman on “How to Craft an Irresistible Productized Consulting Offer”

Jane Portman is the author of the book ‘The UI Audit‘ and a prolific blogger and podcaster. Her podcast is the UI Breakfast podcast where she discusses UI/UX, marketing and web design and more.

Jane’s talk was about why you should productize you services and how you should then go about promoting your productized service offerings to your potential clients. There are many advantages to having a set of productized service offerings. Clients (or prospective clients) are typically wary of consultants. They don’t know what they’ll charge and they are often unsure of the services offered. There is often a trust gap – how do prospective clients know that they can trust you to deliver for them? The advantages of having a clearly defined productized services offering include 1) no need for time-consuming proposal writing, 2) offers a pathway to transitioning to value based services and 3) helps to sell recurring and add-on services in the future.

The number 1 way to address your prospective client’s concerns – and thereby win more business – is to create a well planned services page on your website. On your services page you’ll be packaging up your services and offer them in a way that is irresistible to your market.  You services page can be from something as simple as a plain textual page outlining your core services to a more advanced page with images and video to illustrate your offering.

Jane recommends the following basic services lineup:

  • A strategy call (priced from $200 – 500)
  • An entry point gig (say $500 – $20,000 depending on the scale of the project)
  • An advanced offering (under $5000) that represents a packaged offering of a service you already provide
  • Recurring revenue via a retainer or monthly service.

Jane’s own basic services lineup is available here.

Jane also discussed Benedikt’s services lineup (he’s a Rails developer). His services include:

  • A 60 minute consulting call (256 EUR)
  • A Ruby on Rails app performance review (2560 EUR)
  • Ongoing Ruby on Rails maintenance (2048 EUR / month)
  • Product development (1536 EUR / day)

Benedikt’s full services lineup is here.

Once you’ve defined your services page, the next step is to define your target audience. One way to go about this is to work out your top 3 favourite clients. Then niche down on a certain business type. Ideally we’ll end up with a niche and favourite client type that align. Once you’ve defined your ideal audience – in a niche that works for your business – then you need to define the scope of your offering. To do this you can think about your top 3 favourite projects. Also ask yourself what has top value for your clients and niche down on format of the offering.

At this stage it also important to decide the level of involvement you’d like to have with your ideal target clients. For example you could position yourself as an advisor / consultant providing strategic consulting over the phone or in person. Alternatively you could review other’s work and report back to the client (aka ‘Review and Report’) or provide hands-on project based work.

Jane went on to provide some useful insights on pricing services. One way to price your services is to think of your delivery time and double it to cover edge cases and contingencies. Projects always take longer and cost more than you think.  Create tiers and packages for your pricing – a point discussed in more detail (and with an interesting alternative spin) in the final lecture of the day from Sean D’Souza.

Recurring services were also discussed during the talk. Jane recommended setting up automated billing to make it easy and hassle free to receive recurring service and retainer revenue. Make sure that you set up flexible contracts that allows either party to terminate the relationship if it’s not working. And when doing a lot of recurring or retainer work make sure that you don’t over book yourself. Make sure that you still can take holidays!

Finally, come up with a memorable and meaningful name for your service offering.

Jane then went on to outline the process for writing the ideal sales page. The classic structure for a sales page starts with a description of the pain you’re solving, then describe the dream (i.e. what life would be like for your target client when the pain is fixed) , next describe the fix you’re proposing, then in your sales copy address typical objections that your prospective client might have and finish off with a call to action. So, in short hand the structure of the ideal sales page is:

Pain -> Dream -> Fix -> Objections -> Call to Action

Breaking down each of these steps in further detail:

Firstly, you need to describe your fix in detail. You need to describe what you do – and why you do it. One excellent way to do this is to provide clear FAQs on your website. Next, clearly describe your methodology or framework – i.e. what are the steps you carry out to deliver this solution? For example you might start with a discovery phase and then move onto further research, then delivery and execution phases.

You’ll also need to set boundaries with your clients and protect yourself by being explicit about what you will and won’t do. You need to maintain control of the client relationship. You should always be in control of scope (that’s one major advantage of having your productized service offering clearly documented).

In order to convert prospects to clients you’ll also need to overcome their objections. Two ways to facilitate this are to provide positive testimonials on your sales page and a clear money back guarantee (one way of providing what Sean D’Souza refers to as ‘Risk Reversal’).

Finally, include an obvious ‘Call to Action’ that shows the prospect exactly what to do next. Use language such as ‘Email me here and I’ll contact you’ or ‘Fill out this form and we’ll be in touch’ or ‘Book a strategy call’.  To capture leads, make sure also to offer a lead magnet or freebie to your prospects. Free courses or cheat sheets work particularly well.

You now (hopefully) have the perfect sales page. What to do next?

Jane recommended putting your sales page on the front page of your website (or clearly linked from it) and letting everyone know about it. It is good to make sure that your clients know about your sales page too.

Do test runs to try out your offerings. Perhaps provide a 50% discount to get people trying your packaged services. That way you’ll be able to generate some useful testimonials for those services. This experimentation phase will also allow you to refine your sales page.

Jane pointed out some common mistakes that are made when selling productized services. These include compromising on audience, scope or price. Be very focused about who you are servicing, what you’re offering and the price for that offering. Never compromise. And if a client needs additional work, then you can set up a separate, custom engagement.

Always exceed expectations. Go the extra mile. That will lead to referrals and more engagements in the future.

Useful references from (or inspired by) Jane’s talk:

  • 5 Psychological Studies on Pricing That You Absolutely MUST Read by Gregory Ciotti
  • Dissecting Great Sales Copy For Productized Consulting by Patrick Mackenzie
  • Nathan Barry also writes some great articles on pricing (Jane listed at least one, but I missed the link). Anyway, here are some articles of his that are worth reading: Are you making the most common pricing mistake?, How to double your launch revenue.
  • I also came across this article – worth a read.
  • Sign up to Jane Portman’s mailing list here

Talk 4 : Mojca Zove (Mars) on “Growing Authority: How to Open New Doors with Social Media”

Next up was Mojca Mars who gave a very useful talk on Social Media and content generation. I gained some really useful insights from this talk – especially on how to generate ideas for articles and blog posts that will resonate with my target audience.

Mojca started her talk with a discussion of her early background in business. In those early days after leaving her job she tried cold outreach to generate new business. Of the 150 companies contacted 2 became clients. It was hard work generating business this way, and it was only after an article profiling her business was published in a local newspaper that Mojca started receiving inbound enquiries for Social Media. Key take away? The power of content yet again..

Mojca became known as the ‘go-to’ person for Facebook Ads. A test of her presence in this space – when someone was looking for a Facebook Ads consultant rather than say ‘Get me a Facebook Ads Consultant’ they said ‘Get Me Mojca!’.  That is what we should also aim for in our own niche. Become the ‘Go-to’ person. Become the person with Authority.

It is hard to be successful without authority. And there’s no hack or shortcut to gaining authority. It takes time.

Part of building authority is consistency. Show up every day. Write content and share valuable content with your audience consistently. Put yourself out there.

To emphasise this point, Mojca mentioned Chris Lema‘s formula:  Consistent writing > trust > relationship > access > influence.

The more content you produce, the more leads you will generate. The key is consistency. And to make that happen you’ll need to have a system in place to support your content writing.  It is important to create momentum in your content writing and then never, ever stop..

The knowledge you have brings authority – but how will anyone know that you have knowledge in your area if you don’t tell them? You need to be like an octopus with your tentacles everywhere, making connections and drawing people in via your content.

Mojca went on to outline a process for generating great content for your target audience. There are 4 steps:

Step 1: Create a list of 10 competitors or influencers in your industry. Research their online social media profiles and online forums they host.

Step 2: For each competitor or influencer, make a list of the questions their target audience most commonly ask.

Step 3: Compile a list of the 10 most asked questions per competitor or influencer. You should end up with 70 – 100 usable blog topics.

Step 4: Start creating blog content for each of those topics. Post snippets to Twitter and larger pieces of content to Facebook and other social media platforms. Podcasts and video can also be created for the same content. Produce and publish content consistently.

Step 5: Step it up. Boost your posts on Facebook.

There are many benefits to taking the targeted approach to content generation described above. Firstly, you get to know your target audience and their needs. You read the most commonly questions and concerns they have. You’ll also boost your visibility, you’ll get recognised more and will receive more leads and referrals – if you follow this content strategy consistently – day in day out.

Get your business in shape by creating content consistently. It won’t work overnight, but it will work..

A visual summary of Mojca’s talk. Illustration by Franz Sauerstein (with permission)

Talk 5 : Sean D’Souza on “How To Increase Prices (Without Losing Clients)”

Sean D’Souza presenting at DYFConf Europe 2017

For a review of Sean’s excellent talk on pricing, I highly recommend reading Jane Portman’s blog post: “How Sean D’Souza Changed Everything I Know About Pricing“.

Day 2 – Sunday 18th June

[Coming soon]

Peter Burgess is the founder of Olivitek Software. He writes on the intersection between technology and the workplace. Upcoming blog topics will include Productivity, Motivation, Business Process Automation, Robotic Process Automation (RPA) and how-to articles with tips on how to automate your SME business. His upcoming book ‘Automating the Workplace’ will be available in the second half of 2017.

To discuss how technology can help your team do their best work contact Peter by email peter@olivitek.com or via the contact form at https://olivitek.com.

Doing your best work – and why work satisfaction matters

June 7, 2017 By Peter Burgess Leave a Comment

Published on LinkedIn 7/6/2017

https://www.linkedin.com/pulse/doing-your-best-work-why-satisfaction-matters-peter-burgess

 

Image credit: Jordan Whitfield. https://unsplash.com/@whitfieldjordan

 

 

 

Tired of commuting? How technology is changing where and how we work

May 19, 2017 By Peter Burgess Leave a Comment

bench-accounting-49025 Credit: Bench Accounting : https://unsplash.com/@benchaccounting

For too long businesses and workers have taken for granted that our current social and working arrangements are somehow normal. Mass commuting on the scale that we currently see in countries throughout the world is a very modern phenomena.

It was only with the advent of the passenger car that the geographical spread of cities and the huge movements of workers to and from centralised workplaces became possible on its current scale. For the average commuter the daily grind of travelling on crowded freeways and even more crowded train carriages is a living purgatory.

In his book ‘The Great Fragmentation‘ Steve Sammartino notes that the era of the centralised office is coming to an end. Modern technology, specifically the growth of the internet, improvement of broadband speeds, VPNs and team collaboration tools has meant that for many workers it is at last feasible for them to do their work at or close to home. In Sammartino’s vision of the future – a future which has to a large extent already arrived – more and more workers will be living and working closer to home.

“We’re about to enter a phase where living in the city becomes a choice rather than a necessity because technology enables us to choose where we live and to design our places of work and abodes around our personal requirements, not those of an industry” [1]

Rather than one big central office that workers must commute to from distant suburbs, companies will either create local satellite offices that employees can commute to or employees will work from home or in local co-working spaces. More and more employees will give up the traditional salaried career and will choose to break out and run their own businesses. With the tools and technologies available there has never been a better time to become an entrepreneur.

In practice we are not there yet. Having worked remotely on and off for a decade now, I’ve experience anecdotally that some businesses clearly understand the benefits of remote working and yet others are a long way off adopting remote working arrangements seriously.

The issue tends to be one of culture and one of trust. I remember a conversation I had with a senior manager at a business event a few years ago. When discussing the possibility of their staff working at least part of the week from home his response was ‘but how can I be sure they’ll actually be working? Will they get any work done?’. This is a common and understandable concern. A concern that is often unfounded in most cases. Many remote workers are significantly more productive than their in office counterparts. Away from the distractions of meetings and constant interruptions (especially in those big open plan offices so popular in many organisations) it is often easier to get work done.

When an organisation measures results based on output rather than the actually hours of work done – which is not yet the norm – they are more likely to be less concerned about the worker’s physical location. It tends to be in startups and small to medium sized businesses where remote working is more widely accepted.

In Australia, and especially amongst the larger corporate players there is considerable inertia preventing full scale adoption of remote working. Worldwide, however, there are many companies where a majority of workers work remotely. One of the best examples is the company Basecamp (Formerly 37 Signals) – a US base software development agency. Most of the staff at Basecamp work virtually, with the business developing and maintaining its core B2B products such as Basecamp the project managenent application via a remote team. As of mid 2015 Basecamp had 40 employees and an estimate annual revenue of more than $150 million. For a small development company this is exceptional.

Towards a new way of working

Companies are ultimately set up to maximise return to shareholders. They are set up to make as much profit as possible. As Sammartino notes “Companies like profit more than they like control” [2]. Changes in working arrangement such as remote working (aka ‘tele-commuting’) and the prevalence of alternative workplaces such as co-working spaces and satellite offices mean that companies can reduce the fixed costs of running large centralised offices.

The office of the future may well be an office that workers come into once or twice a week to physically meet with colleagues, but there will be less of a need for large expensive city centre offices. Team collaboration software, VPNs, Fast internet and an increase in the use of Lean enterprise portals will mean that workers can do their jobs just as effectively – or more so – as if they were physically located at a central office.

As companies like Basecamp [3], Citrix, Zapier [4] and Buffer show, it is possible to run a lower cost virtual business and still turnover millions of dollars in revenue per annum. With the right tools and technologies an organisation can reduce costs and allow workers to optimise their work-life balance.

Companies that allow workers to avoid the grind of the daily commute and work where they chose to live will become employers of choice in the future – benefiting their bottom line and the lives of their employees. Allowing workers to work where and even when they choose will increasingly help to raise organisational efficiency and staff engagement in the years ahead.

Peter Burgess is the founder of Olivitek Software. He writes on the intersection between technology and the workplace. Upcoming blog topics will include Productivity, Motivation, Business Process Automation, Robotic Process Automation (RPA) and how-to articles with tips on how to automate your SME business. His upcoming book ‘Automating the Workplace’ will be available in the second half of 2017.

To discuss how technology can help your team do their best work contact Peter by email peter@olivitek.com or via the contact form at https://olivitek.com. Follow Peter on Twitter at https://twitter.com/olivitek.

References

  1. p208 – The Great Fragmentation: And Why the Future of Business Is Small by Steve Sammartino
  2. ibid. p211
  3. Remote: Office Not Required by Jason Fried & David Heinemeier Hansson 
  4. The Ultimate Guide to Remote Work – Zapier. https://zapier.com/learn/remote-work/

This article was originally posted on LinkedIn on 19th May 2017.

Is technology making us more or less productive?

May 8, 2017 By Peter Burgess Leave a Comment

Almost four years ago I took the leap to full-time self employment. This meant no more monthly pay-checks and no guarantee of a stable income from one month to the next. A scary prospect for someone used to a regular income.

I quickly realised that success in business would depend on my ability to squeeze every ounce of productivity out of my day. Success depended upon maximising the billable hours my team completed each and every day and to ensure that other non-billable activities (such as sales and marketing) were as effective as they could be.

As a result of this realisation, in common with many small business owners I have become obsessed with learning – and practising – how to be more productive in my work.

From personal experience, and from working with my clients I have also come to realise that the surest path to increasing productivity is to allow workers to do work that interests and engages them so they can so their best work. This key insight underpins my upcoming book ‘Automating the Workplace’ (due out later this year).

It follows therefore that motivation and hence productivity* should increase if technology can be applied to lift the burden of tedious work from the backs of employees. This is especially so if enlightened employers can use appropriate technology to re-deploy workers to more meaningful work rather than terminating them. (In their recently released book ‘Service Automation – Robots and The Future Of Work’ Leslie Willcocks and Mary Lacity make the point that when process automation was introduced to companies in their studies most if not all employees were re-deployed rather than fired).

* The link between motivation and productivity is the topic of a later article.

Unfortunately the impact of technology in the workplace is not always so positive.

Bearing in mind that productivity is often rather clinically defined as output of work achieved by a human resource for a a unit of input, often times technology can result in a decline in output for every unit of input.

The classic, and very challenging aspect of technology in the modern workplace is the case of Social Media usage.

I am no Luddite – having been a strong proponent of technology tools for sharing and collaboration much of my professional life (my Masters Thesis – “Architecture for Conferencing and Collaboration” (1997) outlined aspects of the future we now see in the modern workplace).

It is though becoming increasingly clear that the impacts of indiscriminate Social Media usage and uncontrolled time wasting on the internet are now very significant.

According to a recent report cited in the Huffington Post, the cost of employee non work related Social Media usage to the US economy alone has been estimated by at least one researcher to be as high as $650 billion.

A lot of time is spent on Social Media. In fact it is estimated that 1 in 5 millenials (broadly those between the ages of 18 and 34) spend in excess of 6 hours on social media daily.

With the increasing adoption of smartphones this distraction is not likely to decline any time soon. According to a recent report cited in Time magazine the average US smartphone user checks their phones 46 times a day.

Whether or not you can put an exact figure on costs and usage, anecdotally most of us can understand that excessive use of Social Media in the workplace is likely have a negative impact on productivity.

As Cal Newport notes in his book ‘Deep Work’ and further clarifies in his recent TEDx talk there are many drawbacks to the usage of Social Media on employee productivity and well being.

The fragmentation of concentration and the constant FOMO (Fear Of Missing Out) create a low level anxiety and loss of focus that prevents workers from achieving the high level of focus required to excel at their work. This is was Cal Newport refers to as ‘Deep Work’.

Social Media is one example of technology negatively impacting productivity, another is the use of e-mail in the workplace.

According to a recent report by the McKinsey Global Institute highly skilled knowledge workers spend on average 28% of their working week reading and responding to emails.

Once a significant email history exists in an employee’s inbox a significant part of their time is spent in searching for and retrieving information. Email as it is currently utilised within an organisation can be a significant time sink.

Another aspect of email – and Social Media to a larger extent – is that the novelty effect of new emails (or posts) leads to workers checking their email many, many times per day. In fact in one recent report 33% of workers check e-mail hourly or more frequently throughout the day.

For balance it is important to note that both social media and email can also have a very positive impact on productivity if used effectively.

Take for example the case of lead generation and prospecting in a small business. Dial back ten years and the standard way for generating new leads might involve newspaper advertising and cold calling. Cold calling in particular is – for many – a psychologically challenging (dealing with all that rejection) and labour intensive process.

With Social Media – Facebook, Twitter, LinkedIn, Instagram you name it – the ability to directly connect with your potential target audience and generate qualified leads for your product or service offers huge advantages to the sales & marketing capabilities of an organisation. The ROI of social media in this case is usually excellent – if done effectively.

Email can also be an invaluable tool for communication – if used appropriately. Workers with good email routines (not checking emails 50 times a day) can send effective email messages to communicate with other team members, customers and suppliers in near real time – replacing fax and postal mail in many cases. There is no question that until recently email has been a ‘killer app’ for business. In recent years email is being increasingly superseded by chat (Microsoft Lync) and cloud based team collaboration applications such as Slack and Podio.

The move to cloud based team collaboration tools, the increasing automation of back-office operations using process automation and the increasing trend toward integration and self service portals are all positive indicators toward a better and more productive future in the workplace. The last decade has seen a veritable explosion of technology choices – some beneficial and others not so beneficial to the overall goal of enhancing the capabilities of workers to do their best work and businesses to maximise profitability per employee.

Peter Burgess is the founder of Olivitek Software. He writes on the intersection between technology and the workplace. Upcoming blog topics will include Productivity, Motivation, Business Process Automation, Robotic Process Automation (RPA) and how-to articles with tips on how to automate your SME business. His upcoming book ‘Automating the Workplace’ will be available in the second half of 2017.

To discuss how technology can help your team do their best work contact Peter by email peter@olivitek.com or via the contact form at https://olivitek.com.

This article was first posted on LinkedIn on 8th May 2017: https://www.linkedin.com/pulse/technology-making-us-more-less-productive-peter-burgess

Rethinking consultancy

August 5, 2014 By Peter Burgess Leave a Comment

For a good part of my IT career I worked as a consultant for large professional consulting firms in Europe and here in Australia. I’d be assigned to large scale software development projects and design and build systems with a small team of developers. Most of us had around 5-10 years IT experience at that point, were led by a more experienced project manager and architect and we’d spend months writing requirements specs, technical specs, attending meetings, writing more documents, creating proof of concepts, getting customer buy-in and finally cutting code.

The end result was usually a very expensive piece of software put together by a team of developers starting out in their IT careers. Most of my fellow developers tended to write fairly decent code – but unfortunately not all. The software would need to progress through many iterations before most of the significant bugs were ironed out. The customer would eventually get a solution that met their requirements – often many months later after many iterations of testing and bug fixing.

A large part of the cost and delay in delivery would relate to time spent writing and reviewing upfront business analysis and design documentation, attending meetings and jumping through process hoops.

Unfortunately this model of acquiring custom software – i.e. paying a big name consultancy firm (using a large crew of often junior to intermediate level programmers) – is still the norm for many large corporate projects. Whilst there are certainly many successful projects delivered this way, on the flip side many businesses are also deploying buggy software with often atrocious usability that is late to market and has cost them a small fortune.

Here are some examples of the pain points I’m talking about:

  • Insurance companies are deploying insurance quoting software that resets all form data where you click the ‘back’ link, doesn’t validate street addresses and allows non-numerical data in numerical input fields.
  • Parents are struggling with school reports software with very poor usability that even a seasoned tech head can’t figure out.
  • Organisations that seek advice on technical strategy are often forking out tens if not hundreds of thousands of dollars for technical consultancy.

Based on my experience, both working within large corporate and government IT projects and as an independent consultant, I know there is a better way.

Micro consultancy and rapid development

On many projects a small team of experienced developers – and by small I mean 4 to 6 tops for most medium scale projects – can achieve results in terms of quality and time to market that far outstrip the capabilities of a larger team made up of junior to mid level programmers and outsourced staff. There is really no substitute for experience.

I’ve seen it with my own eyes – multiple times. Some years back I worked with an excellent group of highly experienced Java EE programmers on a mobile payments project. There were 6 of us on the team and the quality of the output and the speed with which we delivered working code was exceptional. Team leadership had a lot to do with it – our team lead was a legend (hat tip to Bern ;)), but in general it was the depth of experience in the team that made all the difference. This is the depth of experience that can only be developed with time at the coal face – the depth of experience that a lot of seasoned freelancers and contractors will have, but will not generally be available in junior to mid level programmers starting their careers in a consultancy.

Realising that a small agile (more about that later) team of experienced developers can produce code of higher quality, more quickly to market than a larger team of less experienced programmers (following a consultancy’s homebrand methodology) was a light bulb moment for me.

Ok it’s fairly obvious you’d say.. and you’d be right. Except that it’s obvious to you if you’re in the software development business – but not if you’re a business looking for software development expertise. The default option is often to pick a big name consultancy over a ’boutique’ software agency down the road.

When that light bulb went off in my head here’s what I realised.

Businesses don’t always need to hire expensive teams to develop software. Many solutions can be provided by a small team of highly experienced developers following a ‘process light’ / agile development methodology, using rapid development practices and supporting tools.

Notice the key elements to the magic formula:

  • Highly experienced developers
  • Agile development methodology
  • Rapid development practices and tools

Another aspect to the magic formula above is that the team do not have to be employees of the same business. They can be a team of freelancers working collaboratively on the same project. Much as with open source projects (for example this recent Github offering) where developers will usually not work for the same organisation, freelancers will collaborate together for mutual benefit.

In order to ensure that only ‘highly experienced’ freelance developers were invited onto a particular project there would need to be some form of vetting or pre-qualification process of course.

In my next post I’ll move on to talk about this vision of alternative consultancy (a blend of ‘Micro Consultancy’ and small scale distributed agile development) and its disruptive potential.

If you’ve got this far, I thank you for reading. Please leave a comment. It would be great to hear your feedback.. more to come.

Olivitek Technical Blog

May 4, 2014 By Peter Burgess Leave a Comment

The Olivitek Technical blog will contain technical blog posts related to one or more of our core business areas. Posts will be created on a monthly basis. If you’d like to be notified whenever we create a new post, please subscribe to our newsletter via the form at the bottom of this page.

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